V2010 Flight Authorization Program

Application

1.  Unless exempted (see FA Request Exemptions, below), all flights wishing to enter or depart from a location within the OCA must request and receive a flight authorization (FA) code from R&FA prior to filing a flight plan.

2.  A separate FA code is required for each OCA airspace penetration.

3.  FA requests must be submitted to R&FA electronically, on an appropriate FA request form.

4.  FA requests may be submitted by registered; dispatchers, schedulers, crewmembers or company representatives. If a manifest is required, however, it must be annotated and submitted by a registered OCtc.

A. Care must be taken to ensure that a registered OCtc is present at any location where passengers are required to be manifested, as R&FA will be unable to accept manifests from any other individuals. Information release permissions must be entered accordingly.

FA Request Exemptions

1.  Missions scheduled in the daily Air Tasking Order (ATO) are exempted from requesting a FA code.

2.  State aircraft that have been exempted by DFAIT are not required to request a FA code.

3.  Commercial operators who:

A. Subscribe to a TC-approved program that requires all crew members to carry Restricted Area Identification Cards (RAIC);

B. Conform to CARs Part 705 security criteria (locking cockpit doors and associated procedures); and

C. Only operate into/out of the OCA from fully-screened and access-controlled (Schedule 1, 2 or Other) airport terminals;

are exempted from requesting a FA code.

4.  Non-secure scheduled commercial and charter passenger flights will not be required to request a FA code, provided an OCtc submits a reconciled flight manifest to R&FA before passengers begin boarding the aircraft (see Manifests, under FA/Commercial/Charter section).

General Procedures

1.  FA requests must be submitted in sufficient time to allow R&FA personnel to;

A. Transfer the information into the R&FA database,

B. Verify Individual Registration Codes (IRC),

C. Process individuals listed on the passenger manifest,

D. Generate a FA code,

E. Transmit the FA code and applicable passenger info to CATSA/TSA and POJ/Security Personnel at the departure, Portal or Gateway facility(ies), and

F. Transmit the FA code and approved manifest to the requesting OCtc.

2.  All flight and cabin crew must be registered with R&FA in advance, and their IRC are to be entered on FA request forms and/or manifests.

3.  Personal information is not permitted on FA request forms. 

4.  If non-registered individuals will be on board a non-secure aircraft, a complete manifest must accompany the FA request (see Manifests, under FA/Corporate-Charter or FA/Commercial sections).

5.  If all boarding personnel possess valid IRC, those codes should be entered on the FA request form. A manifest is not required in this case, but identity reconciliation will be conducted by POJ, TSA or Security personnel at the departure facility.

A. This process will normally be appropriate for Emergency Responders, Essential Service Providers and Flight Schools.

B. Corporate flights that meet these requirements may submit FA requests in the same manner (without a manifest).

6.  R&FA will transmit an approved manifest and unique FA code to the requestor for each leg of the flight (i.e. inbound and outbound).

A. FA codes will normally be valid for a period of twenty-four hours, to allow for weather, servicing or traffic-induced delays.

7.  FA requestors and/or flight crews will be responsible to request Airport Reservation (AIRRES) slot times and ATC IFR Flow Control times, in addition to making their own arrangements for customs, parking, refueling, de-icing and special servicing.

A. YVR Airport Reservation (AIRRES) Office will not confirm an Airport Reservation slot time until they receive a valid FA code from the operator.

B. Assigned FA codes must be entered in the remarks section of flight plans filed with ATC/ATS. This will inject some redundancy into the system and help ensure that authorized flights are not unnecessarily delayed or diverted.

 

Flight Authorization request forms can be downloaded here.